Standard #20 Board of Directors and Terms of Composition

The club can demonstrate the board of directors (or equivalent governance structure):

  • Holds at least four meetings per year (not including the annual general meeting) at which the agenda is not restricted to a specific issue or issues (e.g. appointment of officers);
  • Keeps proper minutes of board meetings, general meetings and record of policies that are made available to members; and
  • Lists the names of its board of directors on the club’s website and in other public documents.

The club has established policies and procedures relevant to the nomination and election of directors (or equivalent), that includes:

  • Terms of reference;
  • Terms of office;
  • Composition of the board, if applicable, which is recommended to be no less than three (but preferably five or more) directors, a majority of whom should be at arm’s length to each other, to the most senior staff person and/or other management staff;
  • Where the majority are not coaches within the club; and
  • No employees should serve as a member of the board with voting rights.

 

     

    Examples of Evidence

    • Relevant documentation for meeting minutes, agendas, and/or communication materials promoting meetings
    • Relevant roles and responsibilities for the person responsible for chairing, finances, completing minutes and agendas
    • Web links and other relevant public documents, publishing board member (or equivalent), names
    • Relevant terms of reference for the board of directors (or equivalent), and committees
    • List of board (or equivalent), roles and descriptions
    • Relevant policy on board voting and those with rights to vote

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    #19 Mission-Vision-Planning
    Next Standard:
    #21 Governance Documents

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